Accurate, Compliant, and Reliable Medical Coding Services in Virginia & Nationwide

Certified coding experts helping providers reduce denials, maximize reimbursements, and stay HIPAA compliant. Our medical coding services offer simple and flexible solutions for accurate medical documentation and error-free insurance claim submission.

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Why Medical Coding Matters

Accurate medical coding is the backbone of the reimbursement process and ignoring its importance causes slow payments and even claim denials. Outsourcing professional medical coding services in Virginia ensures your practice is paid in full for medical care services offered to patients.  

  • checkAccurate ICD-10, CPT, HCPCS, and HCC coding ensures accurate documentation
  • checkUse of invalid, outdated and wrong codes results in immediate claim denial
  • checkNon-compliance with established coding standards causes penalties and fines
  • checkAccurate coding lowers claim denials and bad debt ratios and improves efficiency

Our Medical Coding Services

01.

ICD-10 & CPT Coding

Correct ICD-10 and CPT coding practices promote accuracy in procedure & diagnostic coding and ensuring AMA & CMS compliance.

02.

HCPCS & HCC Coding

Precise supplies & services coding based on HCPCS standards and use of HCC (Hierarchical Condition Categories) coding for accurate risk adjustment.  

03.

CPT Specialty Coding

Correct use of modifiers for surgical, diagnostic, and procedural coding ensures specialty-specific coding for practices for accurate documentation. 

04.

Medical Coding Audits & Analysis

Certified medical coding experts audit patient records for compliance & revenue leakage to correct overcoding/undercoding practices and minimize non-compliance risks.

Our Proven Coding Process

At Virginia medical billing company, we use the following process for maximum results:

Data Gathering

Medical coders of our company begin this step by data collection of the patients with absolute accuracy. 

Assigning Coder

We assign expert coder that has years of expertise in coding specific to your specialty. 

Code Selection

After checking provider’s notes, correct ICD-10 and CPT codes are assigned corresponding to diagnosis and treatment.  

Quality Control

Each claim goes through a rigorous second review for checking level of compliance and adherence. 

Documentation Feedback

After thorough evaluation, missing documents are added with the help of providers for better efficiency. 

Submission 

Medical claim is submitted after quality assurance after evaluating accuracy of codes, claim is submitted. 

Compliance and Updates

We stay up-to-date with the changing regulatory landscape of healthcare and coding practices for optimal compliance.

Reporting and Analysis

Our coding professionals provide daily, weekly, monthly and quarterly revenue cycle and coding reports. 

Reimbursement Tracking

Medical coders of our company begin this step by data collection of the patients with absolute accuracy. 

Customer Support

A 24/7 customer support service stays vigilant in answering incoming calls and providing prompt answers to queries. 

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Why Choose Virginia Coding Services?

HIPAA-Compliant Operations

Our medical coding solutions fully comply with HIPAA, ensuring your patients’ data stays safe, ensuring 100% secure data handling.

Certified Coders (AAPC/AHIMA)

AHIMA and AAPC-certified coding experts trained in the latest coding updates ensuring minimum disruption by downcoding/upcoding practices for maximum revenue.

High Accuracy Guarantee

Trained, certified and experienced medical coding specialists ensure precision in assigning medical code and helping in accurate patient clinical documentation.

Nationwide Coverage

Our tailored hospital coding services cover all practices, serving providers in Virginia and across the U.S with latest solutions.

End-to-End Support

We offer a comprehensive medical billing suite to manage all steps of your practice’s revenue cycle management from coding to claims submission.

Compliance & Data Security

  • checkStrict HIPAA compliance protocols
  • checkNDA agreements with clients
  • checkSecure digital platforms & encrypted data handling
  • checkAAPC and AHIMA-certified coders
  • checkCoding compliance with CMS and commercial payers
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Benefits of Partnering With Us

  • checkAI-based Automated Claim Generation
  • checkEnhanced RCM
  • check2-3x Improved Patient Care
  • check100% Compliance With Regulatory Requirements
  • checkBetter Data Analysis and Informed Decision Making
  • checkFacilitating Research and Public Health Reporting
  • checkFast, accurate revenue collections
  • checkReduce Operational Costs by Over 60%
  • check85% Decrease in DNFB and Arrest Revenue Leakage
  • checkAccess to a AHIMA, AAPC Certified Labor Pool
  • checkConsistent and Reliable Reporting of Clinical Data

Industries & Specialties We Serve

Virginia medical coding team serve a wide variety of healthcare organizations, clinics and hospitals across the US including:

  • checkPrivate practices
  • checkMulti-specialty groups
  • checkHospitals
  • checkAmbulatory surgical centers
  • checkDental & behavioral health providers
  • checkBehavioral health & Rehab centers
  • checkSolo and group practices
  • checkPrimary care physicians
  • checkDiagnostic and radiology labs
  • checkUrgent care hospitals
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Frequently Asked Questions (FAQs)

Yes. We offer tailored revenue cycle coding services and audits as a complete package for healthcare facilities including hospitals, clinics, diagnostic labs and pharmacies, etc. Our medical coding experts thoroughly audit the current practices for compliance checks to find areas for improvement and apply remedial actions to stop the revenue leakages.

Yes, our certified professional coders integrate advanced coding solutions with your existing EMR system. This easy to use mechanism ensures synergical effect and helps your practice in reducing common coding errors and revenue cycle issues, resulting in 100% improvement in compliance.

Yes, we provide specialty-specific coding services across all disciplines and to over 50 healthcare specialties. Our team has extensive experience with the particular coding requirements of numerous medical specialties including:

  • Podiatry
  • Mental & Behavioral health
  • Internal Medicine
  • Pediatrics
  • Neurology
  • General Surgery
  • Orthopedics
  • OB/Gyn
  • Cardiology
  • Endocrinology
  • Cardiology
  • Family Medicine

Typically, we code the charts within 24 hours of the practitioner signing the medical documents. This timeline also includes time for coding review for quality assurance and error detection, thus we smoothly perform all tasks so your practice gets the best results.

Our medical coding experts are readily available to serve any provider in Virginia and across the US at a moment’s notice, allowing you to use our experience and expertise rapidly to reduce billing and coding challenges. Additionally, our RCM services are tailored for new practices, allowing providers to overcome shortage of staff they are experiencing by opening their new practice.

Ready to Eliminate Coding Errors
& Improve Reimbursements?

Talk to a Coding Expert Today